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Prox-IA

Understand. Document. Improve. Prove.

AI that passes the audit.

We audit your processes. Our AI passes yours. We start by understanding your business, document what we find — a file that is yours — then improve it through automation, machine learning and your own data. All within a framework that passes the regulatory audit.

Our three tracks

Three tracks, one starting point: your processes

Process audit, automation & agents, data & machine learning. Every improvement is traced back to the documented process it serves — never technology placed for its own sake.

Process audit

Your processes understood, measured and documented — a file that is yours, usable without us.

  • Mapping of priority processes, readable by a human
  • A sheet per process: volumes, time, systems touched, friction
  • Opportunity register: where automation, ML or data pays off
  • Applicable regulatory constraints, process by process
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Automation & agents

The same automation a freelance n8n contractor would build — documented, hosted under your jurisdiction, maintainable by someone other than its author.

  • Self-hosted n8n, RPA, supervised AI agents (logging, human in the loop)
  • Typical SME builds: supplier invoices, inbound email, quote preparation
  • Every automation traced to a documented process sheet
  • Documented scope, maintainable over time
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Data & machine learning

The data you already own, turned into forecasts and decisions.

  • Analytics and predictive models on your existing data
  • Value extracted from the data your processes already produce
  • GDPR-compliant assistants and RAG, supervised generative AI
  • A published, reversible reference architecture
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What sets us apart

Verifiable commitments, not slogans

Two engineer co-founders, around twenty years of experience each — finance, insurance, telecom, automotive, SMEs and large groups. And mechanisms a contract can verify.

  • The audit is a deliverable, not a sales pitch

    The Baseline is yours, contractually. Process maps, process sheets, the opportunity register: the file stays with you and stays usable, even if you never do anything with us afterwards.

  • The people who audit are the people who build

    No consultant who hands the file to a delivery team. The engineers who analyse your processes are the ones who deliver the automations — around twenty years of experience each, across finance, insurance, telecom, automotive, SMEs and large groups.

  • No throwaway slideware

    We deliver process documentation you can use without us: volumes, time, systems touched, friction points, regulatory constraints. A working document, not a meeting prop.

  • We say no when it is warranted

    "Don’t automate this" is a conclusion we deliver regularly. If a process doesn’t justify AI or automation, we write it down — that is exactly what an honest baseline assessment should say.

  • Independent of clouds and models

    No partnership steers our recommendations. We choose the hosting, models and tools that serve your case — open or proprietary — with reversibility as the rule.

  • Compliance is a product, not a checkbox

    AI Act, GDPR, NIS2, DORA: compliance is built in from design, documented by construction and kept alive in operation. Article 4 of the AI Act has applied since 2 February 2025; high-risk obligations arrive on 2 August 2026.

Three ways in

The same journey, adapted to your reality

From the SME that wants its first profitable automations to the regulated sector that must prove compliance: the starting point never changes — your processes.

Small and medium-sized enterprises

SMEs

Your processes documented, your first automations that pay for themselves. You start with a free Express Scan, and continue only if The Baseline reveals real opportunities.

  • Free Express Scan: 90 minutes + a one-pager
  • The Baseline: your processes mapped and documented
  • Typical builds: supplier invoices, inbound email, quote preparation
  • Team AI literacy

Mid-sized companies in regulated sectors

Regulated mid-market

The same journey, with audit-grade proof on top: every use case classified under the AI Act, the DORA/NIS2 subcontracting angle addressed, documentation your auditor can hold you to.

  • The Baseline with a compliance workstream by default
  • AI Act classification per use case, from the outset
  • DORA / NIS2 subcontracting angle documented
  • The Engine Room: run under SLA, compliance kept alive

Large organisations, selected cases

Targeted enterprises

Targeted interventions where neutrality and audit-grade documentation make the difference — fully independent of your integrators.

  • Cloud / model independence review
  • Sovereign architecture
  • Scattered AI processes brought back into order, documented to your auditors’ standard

Our method

We start with your business, not with AI

Four stages, a deliverable at every step. The documentation produced stays with you, usable without us.

  1. 01

    Understand

    Immersion in your business: interviews, observation of real processes — not the ones in the quality manual. We don’t talk about AI until we understand how your company actually works.

  2. 02

    Audit & document

    Mapping of priority processes, a sheet per process (volumes, time, systems, friction, regulatory constraints), an opportunity register showing where automation, ML or data pays off. The deliverable is yours.

  3. 03

    Improve

    Three families of builds — automation, data & forecasting, assistants & knowledge — each traced back to a process sheet from The Baseline. We don’t build anything that doesn’t serve a documented process.

  4. 04

    Operate & prove

    The Engine Room: run, supervision, updates, compliance kept alive. Your systems stay operated, documented and provable over time — not just on delivery day.

The framework

And all of it passes the audit

Data, models, operation: the three legs of sovereignty stay under your control, with a clear answer to the CLOUD Act. Compliance (AI Act, GDPR, NIS2, DORA) is kept alive, not filed away.

The data

Location, governance and control of data: where it lives, who can access it, under which jurisdiction. No silent leakage to third-country jurisdictions.

The models

Independence from vendors: a reasoned choice between open and proprietary models, reversibility, no locked-in dependency.

The operation

Operation and accountability stay controlled and locatable: who operates, under which contract, under which applicable law.

Sovereign data infrastructure for managed, compliant AI.
Photo: rawpixel — CC0

Our markets

Benelux and France

A close presence, adapted to each regulatory landscape.

  • Belgium

    Our base. Proximity, language, known regulatory ground.

  • Luxembourg

    Structuring sovereignty for a demanding regulated market.

  • Netherlands

    A pragmatic approach: sovereignty in service of the result.

  • France

    Strong sovereignty, expected and embraced.

Frequently asked questions

What does Prox-IA actually do?
Prox-IA, an AI consulting firm (Clixite SRL), understands, audits and documents your business processes, then improves them through automation, machine learning and the use of your own data. Everything is built within a sovereign framework that passes the regulatory audit: AI Act, GDPR, NIS2, DORA.
Where should we start?
With the Express Scan, free of charge: 90 minutes with an engineer and a one-pager summary. If real opportunities appear, the next step is The Baseline — a fixed-scope engagement, quote within 48 hours. If not, we tell you, and you keep the one-pager.
How much does it cost?
Every engagement is quoted, delivered within 48 hours. What sets the price: the number of processes to cover, the systems touched, and the applicable regulatory requirements. Always fixed scope — never open-ended time and materials. And the way in, the Express Scan, is free.
Why start with a process audit?
Because most AI projects fail because no one understood the process they were meant to improve. The audit produces documentation that is yours and stays usable without us — and "don’t automate this" is a conclusion we deliver when it’s the right one. It is also the foundation of compliance: Article 4 of the AI Act has applied since 2 February 2025, and high-risk obligations arrive on 2 August 2026.

Start with a free Express Scan

90 minutes with an engineer, a one-pager summary. You’ll know whether a full Baseline is worth it — and if it isn’t, we’ll tell you.